How To Set Up Gmail On Your Computer

Learning how to use Gmail tin can assistance you actually have advantage of all the powerful functionality Gmail offers. Later on all, there's more to Gmail than just sending and receiving emails.

But what else tin yous practice with Gmail?
You can send instant messages, organize meetings, and do so much more right from the Gmail inbox.

In this article, I'll bear witness you how to use Gmail on your desktop and mobile devices.
Equally a bonus, I'll also mention the perfect tool to add more than functionality to Gmail.

This Gmail Tutorial Contains:

(Click on the links below to jump to specific sections)

How to Apply Gmail on Your Desktop
- How to Sign Upward for Gmail
- How to Sign In to Gmail
- How to Etch and Send an Email in Gmail
- How to Respond to Emails in Gmail
- How to Organize Your Gmail Inbox
- How to Search for Emails in Gmail
- How to Add Signatures in Gmail
- How to Organize Meetings in Gmail
- How to Send Instant Messages in Gmail
- How to Customize the Advent of Your Gmail Interface
How to Use Gmail on Your Phone
How to Add More Functionality to Gmail

Permit'southward get started.

How to Employ Gmail on Your Desktop

Learning how to use Google'southward Gmail is simple. This Gmail tutorial will embrace the most important features yous should know about and how to use them.

First, let's sign up for a Gmail account.

A. How to Sign Upwardly for Gmail

To use Google Gmail, you'll need a Gmail account.

In example you lot don't accept a Google account already, hither'southward how you can create an email account:

Step 1
Go to gmail.com and hit the Create an account button.

Step 2
When the sign-up form appears, enter your Beginning name, Last name, Username, and Countersign.

Step 3
Add Recovery number and Recovery email details for added security (optional).
And so, add your date of nascency and gender.

In one case you've entered these details, click Next.

Step four
Later y'all've reviewed Google's Terms of Service and Privacy Policy, click on I concur.

Step 5
You'll then be taken to the homepage of your new Gmail account.

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B. How to Sign In to Gmail

Here's how you lot tin can sign in to Gmail with your email address:

Footstep 1
Open Gmail and click on the Sign in button.

Footstep two
Enter your electronic mail or phone number and click Side by side.

Step iii
Type in your password and hit Next to open your inbox.

Note: One time yous've signed upwardly for Google'southward Gmail , y'all tin can utilise your Gmail credentials to sign in to every Google app (for case, Google Drive , Google Docs , Google Calendar , etc.).

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C. How to Compose and Send an Email in Gmail

Here'southward how to etch and send emails in Google Gmail:

Pace one
Log in to Gmail from your desktop and click on the Compose push on your left.

Step 2
In the New Message window, enter the recipient electronic mail IDs in the To field and add your subject line in the Subject field.

Stride 3
Add together Cc (carbon copy) or Bcc (bullheaded carbon re-create) recipients if you wish to send mail service copies to anyone.

Annotation: The Cc and Bcc fields let you send copies of an electronic mail to multiple email recipients. While recipients in the To address field can see the Cc'd recipients, recipients in the To field won't be able to run across Bcc'd recipients.

Find out how to utilise Gmail'due south Cc and Bcc fields properly.

Step four
Enter your message and striking Send when done.

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D. How to Respond to Emails in Gmail

When yous receive a new email in the Gmail inbox, you can come across the sender'south name and the subject highlighted in bold.

Here's how y'all can respond to an email you lot've received in Gmail:

Pace one
Log in to Gmail and open the email bulletin you desire to answer to past clicking on information technology.

Step ii
Click on the Answer arrow.

Step 3
A preview pane will open with the name of the person you're responding to in the To field.

Pace 4
Blazon your response bulletin and striking Send.

Note: Gmail also has an offline mode . This Gmail offline mode lets you read, respond to, and search for emails when y'all're offline .

To use Gmail offline:

Open Gmail and click on the gear icon at the meridian to open the Quick settings menu.
Click on See all settings and go to the Offline tab.
Click on the radio push next to Enable offline post.
Hitting Save changes to outset using Gmail offline.

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E. How to Organize Your Gmail Inbox

If you're like near people these days, your inbox is probably flooded with incoming messages — production notifications, newsletters, cold emails, promotions, and more. Equally a result, keeping your mailbox organized tin exist overwhelming.

Fortunately, Gmail offers numerous organizational features to aid manage your emails efficiently, such every bit:

Labels
Starred Emails
Filters
Archive/Delete Emails

Here'due south a quick look at some of these features:

1. Labels

The Gmail label function helps you organize your inbox better.

Different Microsoft Outlook, which only lets yous add together an email to 1 folder, Gmail enables y'all to add multiple labels to a unmarried e-mail. This way, an email can exist in more than one category at the aforementioned time.

I'll show you how to:

Create a Gmail label
Add together Labels to Emails
Search for Labeled Emails

Let'due south get-go check out how you tin can create a characterization in Gmail.

i. How to Create a Gmail Label

Step 1
Log in to Gmail and click on Gmail Settings (gear icon) nearly the top right corner.

Stride 2
In the Quick settings dialog box that opens, click on Come across all settings.

Footstep 3
Select the Labels tab.

Step 4
Curlicue downwards and click on Create new characterization.

Footstep 5
In the pop-up window, enter a proper name for the new Gmail label and select a label (or folder) to nest it under (optional).

Stride 6
Click on Create.

ii. How to Add Labels to an Email in Gmail

Here's how simple it is to add a label to an email.

Step 1
Open the electronic mail you desire to add a label to and click on the Characterization icon at the top.

Pace 2
Enter the proper name of the label in the search box or select i from the label list.

You tin can add together multiple labels to a single email by checking the boxes next to the label names.

Step 3
Click on Apply.

Step 4
The selected labels will be added to the e-mail.

Once you've added the labels, y'all can effortlessly search for labeled emails.

I'll show you how next.

3. How to Find an E-mail with a Specific Gmail Label

Follow these steps to find an e-mail that you've labeled:

Pace i
Open Gmail and ringlet through the sidebar on the left until yous see the required folder.

Pace 2
Click on the folder to display all the emails within that specific characterization. Then, yous can select the required email from the list.

Check out my step-by-step Gmail labels guide for more info.

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2. Starred Emails

Gmail allows you lot to star important emails for easy arrangement.

I'll show you lot how to star important emails and search for your starred emails.

i. How to Star Important Emails

Step1
Open Gmail and detect the email you desire to star.

Pace 2
Click on the star icon side by side to the required e-mail.

The star will turn yellow, indicating that the email has been starred.

two. How to Search for Starred Emails

In one case an email has been starred, searching for that electronic mail is simple.

Here's how to practise it:

Step 1
Open Gmail and select the Starred folder in the left side pane.

Stride two
The Starred folder volition open with all your starred emails in it.

You lot tin click on the required electronic mail to open it.

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Next, I'll show you how to filter your emails using the Gmail Filter feature.

iii. Gmail Filters

Once you lot create Gmail filters, Gmail tin can automatically direct incoming messages to the unlike folders in your inbox.

Here's how information technology'southward done:

Step 1
Open Gmail and click the Prove search options icon on the right of the search mail bar.

Stride ii
Enter your search criteria (From, To, Has the words, Size, Date, etc.) and hit the Create filter button.

Stride 3
Select what you want Gmail to practise with the filtered emails from the listing and click Create filter.

Step 4
A notification box will appear confirming that your filter has been created.

Once your Gmail filters have been created, you won't accept to sort and manage Gmail messages manually — the filter will practise information technology for y'all automatically.

4. Annal Emails or Delete Emails

Do you but want to keep important emails in your inbox ?
Then you can archive emails or delete unimportant emails.

Hither's how:

i. Archive Emails

Stride 1
Open Gmail and select the multiple emails y'all want to archive by clicking on the checkbox next to each email.

Step two
Click on the Archive icon at the top.

Step 3
A black pop-up window will appear, indicating that the selected emails take been archived.

ii. Delete Emails

Here's how you tin delete unwanted emails in Gmail:

Stride 1
Open Gmail and select the emails yous want to delete using the checkboxes.

Step 2
Click on the trash bin icon to delete the selected emails.

What's the difference between archived emails and deleted emails?
Archiving emails lets y'all clean upwardly your inbox by moving selected emails (annal emails) from your inbox into the All Mail service binder (which you can always access from the left sidebar).

Unlike archived emails, deleted emails are moved to the Trash folder (located below the spam folder) and permanently deleted after 30 days.

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Side by side, I'll discuss how y'all can search for an email in Gmail.

F. How to Search for Emails in Gmail

If you don't desire to gyre through multiple emails to find the i you're looking for, you can utilise the Gmail Search feature to find your electronic mail quickly.

I'll show you how to search for emails by typing a search term in the search bar and using Gmail search operators.

1. How to Search for Emails by Typing a Search Term into the Search Bar

This is how you tin search for a specific email using a particular search term:

Step 1
Open Gmail and type in a search term into the search bar.

For example, if y'all're searching for an electronic mail almost GMass, you could enter "GMass" into the search bar.

Step 2
A preview listing volition appear with recent emails matching your search term.

If y'all see the email you're looking for, select information technology from the listing by clicking on it or clicking on More search results to view all the emails matching your search term.

Footstep iii
Yous can then scroll through your emails and find the right one.

If your list of emails is still also long to coil through, y'all can refine your search further using search operators.

I'll prove you how information technology's done next.

2. How to Search for Emails Using Search Operators

To use search operators, just open Gmail and type them into the search bar.

Here are some examples of common search operators:

When searching for an electronic mail from a specific person, use the search operator "from:" followed past their name.
For instance, from:ajay — displays sent messages from Ajay.
When searching for an email you sent to a detail person, utilise the search operator "to:" followed by the person'due south proper name.
For example, to:peter — shows email messages y'all sent to Peter.
When searching for an electronic mail about a specific topic, you can use the operator "subject field:" followed past the topic.
For example, subject:gmass — displays all emails that contain the discussion "gmass" in the subject line.

For more data, check out my Gmail tutorial on how to utilize Gmail search .

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Next, I'll tell you how yous tin add a signature to your emails.

M. How to Add Signatures in Gmail

It'south easy to configure your Gmail settings and add signatures.

I'll show you how simple it is to:

Create Signatures in Gmail
Insert a Signature into an E-mail
Edit a Signature in Gmail

1. How to Create an Email Signature

This is how yous can create an e-mail signature in Gmail.

Step one
Open Gmail and click on the Settings icon.

Step 2
Click on See all settings.

Footstep 3
Nether the Full general tab, scroll down to "Signature:" and click on Create new.

Pace 4
In the pop-upwardly window that appears, provide a name for the signature proper name and click Create.

Step 5
The newly created signature will at present be visible near "Signature" nether the General tab.

Y'all can now type in what you desire the signature to say in the text box on the correct. Moreover, yous can edit the font, add attachments, links, etc.

Step six
Scroll down to the lesser and click on Save changes.

Check out my post on how to create and add email signatures for more than information.

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2. How to Insert a Signature into an Email

This is how you can add a signature to an outgoing e-mail:

Step 1
Compose your electronic mail as usual but before you hitting Send, click on the pen icon at the bottom of the Compose window.

Step 2
Select the required signature from the list.

Step iii
The signature will be inserted at the bottom of your email.

You can and so click Send as usual.

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Now that you know how to add and insert e-mail signatures in Gmail, I'll show you how to edit an electronic mail signature:

three. How to Edit an Email Signature

Hither'south how you can easily edit an existing signature:

Pace i
Open Gmail and click on the Settings icon.

Step two
Click on Encounter all settings.

Step 3
In the General tab, curlicue down till you lot see the "Signature" section.

Brand the necessary changes in the text box on the right.

Step iv
Coil to the lesser of the page and click on Save changes.

It'due south that simple!

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Next, I'll evidence you how y'all tin can organize your meetings in Gmail.

H. How to Organize Meetings in Gmail

Gmail lets yous easily prepare up meetings with people through Google Meet.

I'll encompass how you tin:

Enable Google Encounter in Gmail
Brand a Video Call in Gmail
Join a Video Call in Gmail

First, we'll check out how to enable Google Meet inside Gmail.

1. How to Enable Google Run across in Gmail

Here's how to enable Google Run across.

Step ane
Open Gmail and click on the Settings icon.

Step 2
Click on See all settings.

Pace iii
Click on the Chat and See tab.

Step 4
Ensure that the radio push adjacent to Testify the Meet section in the primary menu is selected.

Pace 5
Click on Save Changes, and Google See will be enabled.

At present that you've enabled Google See, you can make video calls right within Gmail.

2. How to Make a Video Phone call in Gmail

Here's how elementary video calling in Gmail is:

Step i
Open up Gmail and coil down to Meet in the left sidebar.

Step ii
Click on New meeting.

Stride 3
A pop-upwardly window will appear with a coming together link.

Click on Start at present to start a meeting.

Alternatively, you can click on Ship invitation to copy the meeting link or share the link with attendees via email.

iii. How to Bring together a Video Call in Gmail

Here's how you can join a meeting in Gmail:

Footstep one
Open Gmail and scroll downwards to Meet in the left sidebar.

Stride 2
Click on Join a meeting.

Step three
Enter the meeting code provided past the coming together's organizer and click Bring together.

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Next, I'll talk about sending instant Gmail messages:

I. How to Transport Instant Messages in Gmail

Past enabling Google Chat, you can chat with your Gmail contacts.

I'll show you how to enable Google Chat and chat with contacts in Gmail.

ane. How to Enable Google Conversation

Here's how y'all can enable Google Chat.

Stride 1
Open Gmail and click on the Settings icon.

Step 2
Click on See all settings.

Step 3
Click on the Conversation and Encounter tab.

Footstep four
Click on the radio button side by side to Google Chat to enable information technology.

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2. How to Chat with Contacts in Gmail

Here'south how you can chat with contacts within Gmail:

Footstep 1
Open up Gmail and scroll the left sidebar until you find Chat.

At present, click on the plus icon (+).

Step 2
Type in the name of the contact or select one from the contacts listed.

Step 3
A new window will open, showing your chat history with the chosen contact. It'll also testify whether the contact is agile or away.

Pace iv
Type your message into the text box and click the arrow icon to send.

Note: If the person is online, they will run into your message immediately. If not, they will come across your message when they sign in.

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J. How to Customize the Appearance of Your Gmail Interface

If you prefer a more personalized Gmail interface, you tin can easily modify it to suit your preferences.

Here's how:

Stride 1
Open Gmail and click on the Settings icon.

Step 2
Curlicue down to Theme and select your preferred theme.

Step iii
If yous don't run across the theme you want, click on View all.

Step 4
A window will open with the available themes.

Choose your preferred theme and click Save.

Alternatively, click on My photos to utilise a picture from your device instead.

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Now that y'all've seen how to apply Gmail on your desktop, I'll bear witness you how to use Gmail on your mobile phone:

How to Employ Gmail on Your Phone

Using your Android or iOS mobile phone to access your emails is the best style to check your Gmail messages while you lot're on the go.

Here's how yous tin can install and use Gmail on your Android phone.

A. How to Use Gmail on Your Android Telephone

I'll offset show y'all how to install the Gmail app on your Android phone then go over how to add not-Gmail accounts to your mobile Gmail app.

one. How to Install the Gmail App on Your Android Phone

Here's how you lot can hands install the Gmail app on your Android phone:

Step one
Go to the Play Store and search for the Google app you want to install — the Gmail app.

Click Install to install the Google app.

Pace 2
Open the app and sign in using your login credentials.

2. How to Add Not-Gmail Accounts to the Gmail App on Your Android Telephone

Here'due south how y'all tin can add non-Gmail accounts to your Gmail app on your Android telephone:

Pace i
Open Gmail on your phone or tablet.

Step two
In the top correct corner, tap your contour picture.

Stride 3
Tap Add together some other business relationship.

Stride 4
Choose the type of account you lot desire to add.

Stride 5
Follow the steps instructed on your screen to add together your account.

Merely what if y'all take an iPhone ?
Next, I'll evidence you how to use Gmail on your iPhone, iPad, and other iOS mobile devices.

B. How to Use Gmail on Your iPhone

The Gmail interface is a little different on the iPhone and iPad when compared to the Android device. Nevertheless, the basic functionalities for iOS remain the same one time you lot've installed the Gmail app from the App Shop.

Here's how yous tin utilize Gmail on your iPhone or iPad:

Stride 1
Go to the Apple Store and install the Gmail app.

Step two
Open the Gmail app.

Step three
Tap Add another account.

Step 4
Select the type of account you want to add.

Step five
Follow the steps on the screen to add your account.

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Adjacent, I'll evidence you a great way to add together even more functionality to the Gmail app.

How to Add together More Functionality to Gmail

Gmail is a corking free email service.

Withal, in that location'll be situations when this Google app isn't enough for your needs.

For instance, let'south say yous desire to ship a webinar invitation to a large audience of people.

A postal service service similar Gmail restricts the number of emails you transport to 500 emails/day. If you're using a Google Workspace account (formerly G Suite), yous tin can but ship up to 2000 emails in a solar day.

But what if you demand to transport more than that?

Whether y'all have a regular Gmail account or Google Workspace (formerly K Suite) account, yous can use GMass to bypass these sending limits and enhance Gmail's functionality with ease.

What Is GMass?

GMass is a powerful email outreach tool that works within Gmail. Its ease of employ and powerful mail service merge features brand it a popular tool used by employees in big organizations, like Uber and Google, and social media platforms, like Twitter and LinkedIn.

It's also perfect for pocket-size businesses, churches, solopreneurs, and whatever Gmail user to transport emails to an audience.

To become started with GMass, download the Google Chr ome extension and sign up for free using your Gmail business relationship.

Here are some of the things you can do with GMass:

Automatically personalize your emails to your target audience, including paragraphs, attachments, images, and links.
Send automated follow-up emails based on specific behavior, like if the recipient doesn't open or doesn't answer.
Admission detailed reports evaluating your email operation like opens, replies, unsubscribes, click-throughs, and more than.
Schedule your emails to ensure they arrive at the best fourth dimension for maximum engagement.
Overcome Gmail's sending limits and send unlimited emails in Gmail using an SMTP server. (Detect out everything you need to know about SMTP hither.)
Email API to create email lists, send out email campaigns, create reports, and more.

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Last Thoughts

Gmail is a great tool to send and receive emails, organize your inbox, add signatures, perform searches, and comport out chats and meetings.

However, even with its arsenal of features, Gmail falls short when it comes to sending bulk emails, personalizing emails, or generating insights into how recipients engage with your emails.

For that, you lot need GMass — download the Google Chrome extension today.

Sign up for Gmail and link your account to GMass to boost your email productivity!

Ajay is the founder of GMass and has been developing email sending software for 20 years.